Business Certificates

Business Certificates are filed in the County Clerk's Office. Prior to filing a new business an individual should come into the office and search the name to ensure it is not in use. If the name is available the following process must be completed:

  • Business certificate must be complete 
    1. Name and Address of Business
    2. Name and Address of Owner(s)
    3. Successor-In-Interest to (unless the business has been purchased from a prior owner insert NONE)
    4. Dated by Owner, Signed by Owner, County, Date
    5. Name of Owner and Notary Signature with stamp
  • Business Certificate Forms for Individuals or Partners are available from the County Clerk's office for $1.00 or for free download from this site.
  • All Business Certificate Forms can be obtained at any legal stationary or office supply store.  
  • The fee for filing a Business Certificate is $25.00 - CASH OR MONEY ORDER ONLY.  
  • If you require a certified copy please provide a duplicate copy of the original. The fee for each certification is $5.00.

There are two other filings that effect Business Certificates:

  1. Amendments - A Business Certificate can be amended to change an address or to add and delete partners by filing an amendment. Reference must be made to the original Business Certificate. The amendment form can be obtained from a legal stationary store. The fee for filing is $25.00 If you need a certified copy there is an additional fee of $5.00.
     
  2. Discontinuance - A Business Certificate can be discontinued by filing a Certificate of Discontinuance. Reference must be made to the original Business Certificate. The discontinuance form can be obtained from a legal stationary store. There is no fee for filing. If a certified copy is required there is a $5.00 fee.

*Fees must be paid in cash or by money order payable to the Ulster County Clerk. We do not accept personal checks for the filing of business certificates.

We notarize in this office with proper photo identification. 

For tax information contact:

New York State Department 
of Taxation & Finance
1-800-462-8100
Federal Tax - Internal Revenue Service  1-800-829-3676

Incorporations and Limited Partnerships

Corporations and Limited Partnerships are filed in the County Clerk's Office but are processed through the Department of State. Once a Corporation is approved by the State the County Clerk's Office will receive a certified copy for filing in our office. Also, all related activity on the Corporation will be filed in our office through the Department of State. Our corporation papers go from 1856 to present. Our records are open to the public Monday through Friday, 9 a.m. to 5 p.m. If a copy of a corporation that was filed in our office over ten years ago is required it must be accessed from our off site storage facility. The copy will be available the following work day.