An employee in this class functions as the personal secretary to the Ulster County Planning Director, Deputy Director of Economic Development and the Business Services Administrator in the Office of Business Services within the Ulster County Department of Planning, performing a variety of high level clerical/ secretarial tasks requiring confidentiality, and  involves responsibility for office management and liaison work involving the frequent exercise of independent judgment in planning and coordinating the non-technical activities in the Office of Business Services, or in applying policy. The incumbent will facilitate administrative determinations, which have been reviewed and approved by the Ulster County Planning Department’s Office of Business Services Management and others as requested. The incumbent is the key point of contact for all financial and technical programs of the Office of Business Services.  A significant portion of the work involves high level word processing, spreadsheet and database maintenance. The work is performed under the direct supervision of the Ulster County Planning Director, Deputy Director of Economic Development and the Business Services Administrator with considerable leeway allowed for exercising independent judgment in carrying out the details of the work. Does related work as required.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of office terminology, procedures and methods; thorough knowledge of Business Arithmetic and English; working knowledge of the principles and practices of office and personnel management; good knowledge of the functions of local government and the relationship among departments, and the interaction between public and private agencies;  ability to track and monitor budget accounts and other program data;  ability to understand and apply complex oral and written directions; ability to prepare correspondence and reports; ability to type accurately at an acceptable rate of speed; ability to secure the cooperation of others and to deal effectively with the public; ability to readily acquire familiarity with departmental organization, functions, laws, policies and regulations; ability to use automated office equipment; good judgment in solving complex clerical and administrative problems; initiative and resourcefulness; tact, courtesy, integrity; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Either:

A.  Graduation from a regionally accredited or New York State registered college or university with a Bachelor's or higher level degree, and one (1) year of full-time paid, or its part-time equivalent, progressively responsible clerical work experience which involved responsibility for administrative details in an economic development agency; OR

B.  Graduation from a regionally accredited or New York State registered college or university with an Associate's degree and three (3) years of full-time paid, or its part-time equivalent, work experience as defined by the limits of A above; OR

C.  Graduation from high school or possession of a high school equivalency diploma and five (5) years of full-time paid, or its part-time equivalent, work experience as defined by the limits of A above; OR

An equivalent combination of training and experience as defined by the limits of A, B and C above. 

Special Requirement for appointment to Ulster County positions: In accordance with Ulster County Legislative Local Law Number 14 of 2007 or by other State and Federal Statutes, candidates for employment to all Ulster County positions must obtain clearance for appointment from the Department of Criminal Justice Services or other mandated Federal and State regulatory authority based upon fingerprinting and a criminal history background check.

ULSTER COUNTY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER AND ALL CIVIL SERVICE LAWS, RULES, AND REGULATIONS APPLY

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, creed, national origin, physical or mental disability, marital status, veteran status, disabled veteran status, or status as a member of any other protected group or activity.