The County of Ulster will receive sealed bids for the proposed “Family Court Relocation” construction project located in Kingston, New York. Bid must be submitted in a sealed envelope, with the bid number UC17-149C marked on the outside. The envelope should be addressed to Director of the Department of Purchasing at the Ulster County Office Building, 244 Fair Street Third Floor, Kingston, New York 12401, (845) 340-3400, until 3:00pm on Thursday, Oct. 5, 2017 at which time the bids will be publicly opened and read.
The work will be done as a multiple prime contract to include General Construction work, Plumbing and Fire Protection work, Mechanical work, Electrical Work, and Roof Construction to provide a 30,000 S.F, Family Court Facility in Kingston, New York. The Design will include alternates for exterior insulated finishing system along the southern exterior wall, Canopy modifications, Site Fencing and re-stripping and signage.
The County of Ulster has adopted a Project Labor Agreement (PLA) for this project. The Prime Contrac-tors and Subcontractors of any tier are advised to read the PLA in its entirety, as you will be bound by all terms and conditions of the agreement for any work performed.
Bidding Documents will be available as of Friday, September 8, 2017. The contractor will be required to register with the County of Ulster as a plan holder to receive bidding documents and addendums. The bid documents may be obtained by either by electronic download on the County’s website or a USB drive will be available through the Ulster County Purchasing office. If bidders require paper copies of the plans and specifications, they may be obtained from the Director at the above address, all bids are subject to the terms and conditions therein set forth. There will be a $100.00 deposit for the documents and this deposit will be returned to the Bidder upon return of the bidding documents in good condition. A contractor may request documents to be mailed, provided that the prospective bidder assumes all responsibility for all costs associated with mailing, overnight delivery or otherwise.
Plans and Specifications may be obtained at the above address, at the New York State Con-tract Reporter, or on our website at www.ulstercountyny.gov/purchasing
Any Contract Document holder, upon returning the Contract Documents in good condition within thirty (30) days of the award of contract or rejection of proposals, will be refunded the full amount of deposit.
Questions from Bidders
All questions in regards to the meaning of the plans, specifications, or other contract documents will not be made verbally. All requests for such information should be made in writing, addressed to:
a. Director of the Department of Purchasing
Attn: Marc Rider, mrid[at]co.ulster.ny[dot]us
b. LaBella Associates, D.P.C., 300 State Street, Rochester, NY 14614
Attn: David L. Weller, fax (585) 454-3066, email: dweller[at]labellapc[dot]com
*Notes: All RFI’s must be received no later than Wednesday, Sept. 27, 2017 at 4:00pm.
All RFI’s subject line should indicate; “RFI No. – Ulster County Family Court Relocation Project.
A Pre-Bid Meeting will be held on Thursday, September 14, 2017 at 3:00pm in the Ulster County BRC, 1 Development Court, Kingston, New York 12401. All interested Bidders MUST contact Jim Werner, (845) 340-3408 to confirm attendance. Any statements made at the pre-bid do not constitute changes in the Contract Documents.
Each bid must be accompanied by a certified check or bond payable to the County of Ulster in the amount of 5% of the bid amount. Such deposits will be returned to the unsuccessful bidders promptly and to the successful bidder upon performance of a contract of purchase or upon delivery of the aforementioned items or materials as the case may be. In the event that the successful bidder shall refuse or fail to comply with the terms of the contract herein set forth, all or a portion of the security deposit may be retained by the County as liquidated damages.
Supplemental Bid Information
In addition, the Bidding Documents for this project contain detailed requirements for the qualification of Bidders. These include, among other things, rigid bonding and insurance requirements, financial state-ments, bank references, lists of lawsuits, arbitrations or other proceedings in which the Bidder has been named as a party, a statement of surety's intent to issue Performance and Payment Bonds, and a descrip-tion of other projects of similar size and scope completed by the Bidder.
Bids shall be prepared as set forth in “INSTRUCTIONS TO BIDDERS”, enclosed in a sealed envelope bearing on its face the name and address of the Bidder and the title of the Work to which the bid enclosed relates.
Each Bidder shall deposit with its bid, security in an amount not less than five percent (5%) of the base bid in the form and subject to the conditions provided in the “INSTRUCTIONS TO BIDDERS.” No Bidder may withdraw his bid within forty-five (45) days after the actual bid opening.
The Owner reserves the right to waive any and all informalities in or to reject any or all bids.
The Owner further reserves its right to disqualify Bidders for any material failure to comply with the “INSTRUCTIONS TO BIDDERS” and “SUPPLEMENTARY INSTRUCTIONS TO BIDDERS.”
“The Basis of Award will be determined by the Base Bid or Base Bid plus selected Alternates, “Family Court Relocation Project”.
Dated: February 2017
County of Ulster
Marc Rider, Director of Purchasing