Administrative Specialist


March 3, 2023


(This is a competitive class position.) 


Dr. Carol Smith, Commissioner of Health
239 Golden Hill Drive Kingston, NY 12401 


Administrative Specialist / Full-Time / Provisional / Benefited


Department of Health


$30.33 / hour


Please submit resumes to:
                  Carol Smith, MD, MPH, Commissioner of Health
                                    239 Golden Hill Lane
                                     Kingston, NY  12401
                                    Fax # 845-334-8337
                              Telephone # 845-340-3009

DISTINGUISHING FEATURES OF THE CLASS: This position involves responsibility for specialized work and office management involving the frequent exercise of independent judgment in actively participating in the development and revision of contracts, providing administrative support for departmental programs, committees and Boards, providing support for informal and public hearings, and drafting of Policy and Procedures, and providing administrative support for the processing of legal documents and procedures as needed.  A significant portion of the work involves typing, organizing, and corresponding. Work is performed under general supervision with wide leeway allowed for independent decision. Supervision may be exercised over subordinate employees. Does related work as required.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of office terminology, procedures and methods; thorough knowledge of Business Arithmetic and English; good knowledge of the functions of local government and the relationship among departments, and the interaction between public and private agencies; ability to understand and interpret the Ulster County Charter and New York State Laws applicable to the Department; ability to interpret and act on legal documents per agency policy,  procedure and County Standard Operation Procedure; ability to understand and apply complex oral and written directions; ability to create and prepare correspondence and reports; ability to type accurately at an acceptable rate of speed; ability to secure the cooperation of others and to deal effectively with the public; ability to readily acquire familiarity with departmental organization, functions, laws, policies and regulations; ability to use automated office equipment; good judgment in solving complex clerical and administrative problems; initiative and resourcefulness; tact, courtesy, integrity.
A.      Graduation from an accredited college or university with a Bachelor's or higher-level degree and one (1) year of full-time paid, or its part-time equivalent, work experience in an administrative professional position which involved responsibility for administrative details; OR
B.      Graduation from an accredited college or university with an Associate's degree and three (3) years of full-time paid, or its part-time equivalent, work experience as defined by the limits of A above; OR
C.      Graduation from high school or possession of a high school equivalency diploma and five (5) years of full-time paid, or its part-time equivalent, work experience as defined by the limits of A above; OR
D.      An equivalent combination of training and experience as defined by the limits of A, B and C above.
Note: Your degree or college credits must have been awarded or earned by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at  You must pay the required evaluation fee.
Special Requirement for appointment to Ulster County positions: In accordance with Ulster County Legislative Local Law Number 14 of 2007 or by other State and Federal Statutes, candidates for employment to all Ulster County positions must obtain clearance for appointment from the Department of Criminal Justice System or other mandated Federal and State regulatory authority based upon fingerprinting and a criminal history background check.
If this is an Ulster County position it will require a criminal background check and a candidate will be required to complete and sign a Criminal Background Investigation Release Form. Upon a conditional employment offer, a candidate will be required to be fingerprinted accordingly.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, creed, national origin, physical or mental disability, marital status, veteran status, disabled veteran status, or status as a member of any other protected group or activity.