County Archivist

DATE:

January 6, 2023

TO:

ALL COUNTY EMPLOYEES AND ELIGIBLE CANDIDATES
(This is a competitive class position.) 

FROM:

Nina Postupack, County Clerk
244 Fair Street, Kingston, NY  12401

JOB VACANCY:

County Archivist / Full-Time / Provisional / Benefited

LOCATION:

 Records Management Center

SALARY:

$28.46 / hour (Grade 13)

FILL DATE:

January 30, 2023 

DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for organizing, planning and coordinating the creation, maintenance, storage, preservation, and disposition of activities of a wide variety of county records and materials which will ensure compliance with professional and legal standards established by the NYS Education Department. The work involves administering the archival program and work space, directing the county’s archival program, creating exhibits and determining the proper practice and procedures for the collection, classification, care, preservation and disposition of materials from county departments, boards, commissions, and other governmental agencies which have historical, administrative, legal, research, cultural, genealogical and other significant value. Work is performed under the general supervision of a higher-level employee. Supervision may be exercised over the work of subordinate employees or volunteers. Does related work as required.
FULL PERFORMANCE KNOWLEDGES, SKILLS ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of methods for indexing and inventorying records; thorough knowledge of laws, rules and regulations governing records retention and destruction of public records; thorough knowledge of records management systems, record retention schedules and archival principles and practices; good knowledge of methods of processing, care, preservation, restoration and filing of archival materials; skill in the operation of microfilm equipment and microfiche; ability to supervise the work of others; ability to create archival exhibits; ability to read and understand technical written material such as legal documents and records retention schedules; ability to express oneself clearly orally and in writing; ability to get along with others and deal positively with the public; ability to prepare written reports; ability to train employees in records management procedures; ability to organize and file a large volume of records efficiently and accurately; attention to detail; accuracy; integrity.
MINIMUM QUALIFICATIONS:
A. Graduation from an accredited college or university with a Bachelor’s degree in records management, library science, history, archival technology or closely related field and two (2) years of full-time paid or its part-time equivalent experience in a governmental archives or records management center engaged in the reference, accession, and disposal of records and other archival materials; OR
B. Graduation from an accredited college or university with an Associate’s degree in records management, library science, history, archival technology or closely related field and four (4) years of full-time paid or its part-time equivalent experience in a governmental archives or records management center engaged in the reference, accession, and disposal of records and other archival materials; OR
C. Graduation from high school or possession of a high school equivalency diploma and six (6) years of full-time paid experience as described above.
IF COLLEGE OR UNIVERSITY EDUCATION IS INDICATED; TRANSCRIPTS ARE REQUIRED AND SHOULD BE ATTACHED TO ALL APPLICATIONS RECEIVED.  A CANDIDATE LACKING THE REQUIRED TRANSCRIPTS WILL RECEIVE A CONDITIONAL APPROVAL PENDING THE RECEIPT OF TRANSCRIPTS. 
ULSTER COUNTY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, creed, national origin, physical or mental disability, marital status, veteran status, disabled veteran status, or status as a member of any other protected group or activity.