Deputy Director of Purchasing


July 11, 2022


(This is not a Competitive Class position.) 


Edward Jordan, Director of Purchasing
100 Development Court Suite 400, Kingston, NY 12401 


Deputy Director of Purchasing / Full-Time / Benefited




$37.80 / hour

Submit resumes to:

Edward Jordan
100 Development Court, Suite 400
Kingston, NY  12401

DISTINGUISHING FEATURES OF THE CLASS: An employee in this class is responsible for the oversight of the purchase of large quantities of materials, all aspects of the bidding procedure, maintenance of records including the Empire State Purchasing Group Bidding System (ESPG/Bidnet), equipment, and supplies for the county. The incumbent maintains capital project bids and records, assigns bid schedule and directs procurement and contract administration activities in accordance with applicable laws, regulations and policies. The work is performed under the general supervision of the Director of Purchasing and the incumbent may act for and in place of the Director of Purchasing in his/her absence. Supervision is exercised over a small number of professional and support staff, including mailroom. Does related work as required.
TYPICAL WORK ACTIVITIES: The typical work activities listed below, while providing representative examples of the variety of work assignments in the title, do not describe any individual position. Incumbents in this title may perform some or all of the following, as well as other related activities not described.

Supervises all aspects of municipal buying including the bidding procedure, ESPG/Bidnet, equipment and supplies and acts on behalf of the Director of Purchasing during his/her absence;

Maintains capital project bids and records and assigns bid schedule;

Prepares and writes specifications for items to be purchased;

Secures bids as prescribed by law and makes awards therefrom;

Creates and implements purchasing strategies;

Prepares and participates in Request for Proposals and other procurement methods of buying and may lead a thorough review of such proposals;

Reviews contracts for purchase of materials and reliability of sources;

Gathers information on various brands of items to be purchased;

Interacts with vendors on various levels;

Interviews salespersons and company representatives in order to gain a more thorough knowledge of the products and services being considered;

Supervises and ensures conformity with bidding procedures for the purchase of supplies or equipment;

Consults with county departments about their purchasing needs;

Keeps informed of current price trends, market conditions and new or improved items of supply;

Prepares reports and answers correspondence.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of municipal purchasing practices and procedures and business methods in dealing with product suppliers; thorough knowledge of state and local legal restrictions, limitations and requirements pertaining to purchasing; thorough knowledge of current practices governing the preparation of purchase specifications; good knowledge of storage and inventory control; good knowledge of budget and accounting classification against which departmental changes may be made; ability to prepare and write technical written material such as specifications; ability to plan and supervise the work of others; ability to establish and maintain effective working relationships with salespersons, County departmental representatives and others; ability to compose correspondence and prepare narrative and statistical reports; initiative and resourcefulness; tact; courtesy; integrity.
A. Graduation from a regionally accredited or New York State registered college or university with a Bachelor's or higher level degree, and three (3) years of full-time paid, or its part-time equivalent experience assisting in large scale purchasing for a public or private organization which included writing and negotiating contractual agreements, one (1) year of which must have been in a supervisory capacity; OR
B.  Graduation from a regionally accredited or New York State registered college or university with an Associate's degree and five (5) years of full-time paid, or its part-time equivalent work experience as defined in A above; OR
C.  Graduation from high school or possession of a high school equivalency diploma and seven (7) years of full-time paid, or its part-time equivalent, work experience as defined in A above; OR
D.  An equivalent combination of training andexperience as defined by the limits of A, B and C above.
Special Requirement for appointment to Ulster County positions: In accordance with Ulster County Legislative Local Law Number 14 of 2007 or by other State and Federal Statutes, candidates for employment to all Ulster County positions must obtain clearance for appointment from the Department of Criminal Justice Services or other mandated Federal and State regulatory authority based upon fingerprinting and a criminal history background check.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, creed, national origin, physical or mental disability, marital status, veteran status, disabled veteran status, or status as a member of any other protected group or activity.