ULSTER COUNTY, NEW YORK IS ACCEPTING RESUMES FROM QUALIFIED PERSONS FOR THE POSITION OF LEGAL SECRETARY TO THE COUNTY ATTORNEY

This position involves responsibility for performing secretarial and administrative duties at the Ulster County Attorney’s Office involving specialized legal terminology and applying a general understanding of specific laws, rules, procedures and policies as they pertain primarily to family court matters.  Routine administrative tasks are independently performed in order to relieve the County Attorney of detail. A significant portion of the work involves typing. The work is performed under the general supervision of the County Attorney with considerable leeway allowed for exercising independent judgment in carrying out the details of the work. Examples of responsibility include:

•          Acts as secretary to the County Attorney where assignments call for the use of judgment and experience.

•          Transcribes legal briefs, petitions, memoranda, motions, orders, affidavits, affirmations and other legal material.

•          Types various legal forms from rough drafts and/or brief oral instructions.

•          Composes and types routine correspondence independently applying a knowledge of departmental operations, procedures and regulatory requirements.

•          Proofreads legal documents checking citations in original references for accuracy and completeness.

•          Opens, maintains and closes legal files, correspondence and operating files for the department/office.

•          Prepares certain standardized legal documents such as subpoenas and affidavits of service.

•          Receives callers in person or over the telephone, ascertains their business and directs accordingly.

•          May maintain case dockets and calendars.

MINIMUM QUALIFICATIONS:

A.         Graduation from a regionally accredited or New York State registered college or university with an Associate’s or higher level Degree in Business Administration or Business Office Technology or a related field in the recognized study of secretarial or business skills and four (4) years of secretarial experience, including law terminology, in a law office; OR

B.         Successful completion of thirty (30) credit hours from a vocational training school or institute or college in the field of Business Office Skills which included training in office management and five (5) years of secretarial experience, including law terminology, in a law office; OR

C.        Graduation from high school, or possession of a high school equivalency diploma and six (6) years of secretarial experience, including law terminology, in a law office; OR

D.         An equivalent combination of training and experience as indicated in A, B and C above.

Note:  Paid, part-time work experience will be considered on a pro-rated basis.

Send resumes and cover letters only to:

tgri[at]co.ulster.ny[dot]us OR by mail to:

Ulster County Personnel Department, Attn: Tanya DeWitt, Principal Personnel Analyst, 244 Fair Street, 5^th Floor , Kingston, NY 12401

Special Requirement for appointment to Ulster County positions: In accordance with Ulster County Legislative Local Law Number 14 of 2007 or by other State and Federal Statutes, candidates for employment to all Ulster County positions must obtain clearance for appointment from the Department of Criminal Justice System or other mandated Federal and State regulatory authority based upon fingerprinting and a criminal history background check.

If this is an Ulster County position it will require a criminal background check and a candidate will be required to complete and sign a Criminal Background Investigation Release Form. Upon a conditional employment offer, a candidate will be required to be fingerprinted accordingly.

ULSTER COUNTY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER AND ALL CIVIL SERVICE LAWS, RULES AND REGULATIONS APPLY.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, creed, national origin, physical or mental disability, marital status, veteran status, disabled veteran status, or status as a member of any other protected group or activity.