FAQ: All

Q: Where are legal notices published for Ulster County?

A: The 2015 newspapers are Saugerties Post Star and Ulster Publishing/Woodstock Times. Legal Notices are published on Thursday. Public Work projects may also be advertised in the NYS Contract Reporter.

Q: Can someone obtain past bid results?

A: Yes. Bid results can be obtained on this website or by contacting the Purchasing Office.

Q: Do municipalities have to purchase off State Contracts?

A: No. The County and other municipalities by law have the option to buy off State Contracts as well as other government or municipal bids if permitted by the originator’s specifications.

Q: Does a quote always go to the lowest bidder?

A: No. There are criteria such as delivery date, quantity discounts, insurance provisions, which could affect the award of the quote.

Q: What are the current bid limits for purchases?

A: $20,000.00 for the purchase of commodites and $35,000.00 for public works.

Q: Can a bid submission be faxed?

A: No, faxed bids cannot be accepted. Bids must be received from the bidder in a sealed envelope marked with the bid information as per the bid specifications. All bids are stamped and initialed when received and entered into a Bid Log listing the Bid number and title; date and time received; and method of delivery. The County does have a list of messengers who can be contacted by the vendor if normal delivery methods are not available.

Q: What are the current bid limits for purchases?

A: Quotes do not have to be advertised by law, but they may if the Purchaser feels it will bring in more vendors.

Q: Must quotes be advertised?

A: Quotes do not have to be advertised by law, but they may if the Purchaser feels it will bring in more vendors.

Q: How late can a bid be accepted?

A: Bids not received by the time and at the place advertised are designated as late bids. Late bids cannot be accepted and are returned to the vendor unopened after being recorded into the Bid Log Book.

Q: If only one bid is received, is it an automatic award?

A: No. The Director of Purchasing has the right to reject any and all bids; to rebid; to revise the bid specifications and reissue the bid; or in some cases, award the bid to the single bid vendor; whichever is in the best interest of the County.

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